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Foothills Nordic Ski Club (FNSC) is seeking a full-time General Manager starting August 1, 2018. This position is a one year employment contract, with a possibility for an extension or to become permanent.
Reporting to the President, the General Manager will work directly with the executive and sub-committees to ensure the smooth operation of the Foothills Nordic Ski Club and its programs. Strong working relationships with the FNSC executive, committee members, coaches, volunteers, athletes and FNSC members must be developed to be effective.
- Management of a large non-profit Nordic sport organization
- Communication (written, oral, social media)
- Fundraising and grant applications
- Working within approved budgets
- Interpersonal skills
- Project management
- Strategic planning, analytical thinking and problem solving
The General Manager will ensure the viability of Foothills Nordic Ski Club through, but not limited to, the following:
- Primary: manage day-to-day club operations; supervise staff (excluding coaches)
- Fundraising: identify and prepare grant applications; identify and develop non-program based revenue sources; develop vendor relations to offer club discounts and/or a clothing sponsorship program; develop a sponsorship package for members to use
- Communications: develop, maintain and monitor a communications plan that includes appropriate branding; write and manage news, media releases, calendar entries, events, race results, newsletters, and blog posts through the website, social media and other tools as appropriate; support roll out of TeamSnap for all programs; maintain image library; act as spokesperson for the Club
- Community Relations: professionally represent, engage and liaise with Foothills Nordic Ski Club members, volunteers, and coaches, and, externally, with the general public and stakeholder organizations such as Alberta Sport Connection, Biathlon Alberta, Cross Country Alberta, Calgary Nordic Alliance, Boards of other provincial clubs, City of Calgary and WinSport
- Project Management: organize, oversee and/or support projects in the areas of Nordic sport events, fundraising, social and/or special events
- Board/Committee Relations: support the FNSC Board in the development and execution of a strategic plan; attend and report to all board meetings, attend committee meetings as deemed appropriate (eg Governance Committee, Communications Committee, etc.); provide reports as requested; help to develop and implement strategic plans; maintenance of Board handbook
- Member Relations: respond to member requests; develop member benefits program (eg. discounts at vendors, special events, etc.); develop member satisfaction measurement and/or feedback tools for programs, facilities, camps, coaches, etc.
- Financial/Audit: coordinate with Bookkeeper and Treasurer to manage annual budget; maintain records and signing schedules for agreements, permits, etc.; review insurance policies to ensure proper coverage; proper incident report filing; asset management (inventory of equipment, lending programs, storage, maintenance, etc.). Ensure club finances align with maximum possibility of being successful with grant applications.
- Administration: develop a document control system; ensure board members and staff are provided with the ability to use Google Drive; manage Zone4 and TeamSnap accounts; source and manage all aspects of uniforms and club clothing
- Coaching Team: collaborate with coaches to provide logistical support to Head Coaches related to programs, training, camps and events to meet member needs; develop and implement coach ID policy; ensure coaches and volunteers working with athletes have police clearances; work with coaches to distribute and collect Codes of Conduct from athletes; maintain Coach Handbook; ensure coaches have appropriate certifications and first aid training; maintain contract and renewals for coaches; identify trends in youth programs and between youth and competitive programs to highlight key current and possible future developments in program revenue, and execute crucial action plans to mitigate possible future risks to program revenue
- Facilities: ensure facilities and permits are available for training, camps, meetings and storage; work with Calgary Nordic Alliance to ensure facilities remain for programming; support relations with WinSport, Canmore Nordic Centre, West Bragg Creek Trails Association and XC Bragg Creek
- Volunteers: develop job descriptions (with time requirements); implement volunteer hour tracking system; develop a volunteer bond; develop a volunteer handbook; develop compliance to Bill 30
The ideal candidate will possess the following qualifications and/or expertise:
- Personal Qualities: self-motivated, highly organized, adept at prioritizing competing demands
- Human Resources/Relations: strong interpersonal and communication skills
- Project Management: project management and special event planning experience
- Fundraising: experience in investigating and applying for grants, obtaining sponsorships, and creating fundraising initiatives
- Communication: proven experience in using a variety of communications tools and developing communications guidelines/strategic plans
- Financial/Audit: ability to develop and oversee annual budgets, write fiscal reports and understand capital and liability insurance and asset management
- Administration: understanding of Zone4, document control systems, measurement tools for quality program/service satisfaction and H, development and maintenance of job descriptions and operational handbooks
- Governance: experience working with volunteer boards and committees
- Other: strong technology skills (experience using Google Drive and Zone 4 would be an asset)
Note: A Police Background Check and Vulnerable Sector Search is required.
This full-time, one year, salaried employment contract is based on an average of 35 to 40 hours per week, with occasional evening and weekend requirements. Salary will commensurate with experience and ranges from $48,000 to $54,000 plus benefits and performance bonus.
Applications must be received by 6:00 pm on Sunday, July 22, 2018.
Interviews will be conducted as qualified applications are received. The competition closes when a desired candidate is found.